If you’re one of the responsible employers who protect their businesses, customers and staff by performing employee screening and background checks, you might wonder how your pass/fail rate compares to others.

Statistics are difficult to come by. Professional background screening companies don’t typically release this data. But there are a few interesting numbers that show that no matter what type of business you run, or what type of individual applies for employment with you, the chances are good that most of them will stretch the truth to some extent.

Applicants embellish the truth, sometimes innocently, as when they make up an impressive-sounding title for a previous job. They might get the dates of employment wrong, either by mistake or deliberately. After all, when a job seeker realizes that a six-month stint at a previous job looks better than the actual six weeks he actually worked there, it’s easy to enter the wrong month on a resume.

There are super-honest applicants, too, who lets you know right up front that she has a criminal past—but it happened when she was a teenager. That kind of honesty is great, but each company’s hiring policy will dictate whether or not this type of incident will prevent hiring.

Other misrepresentations are more serious, where an applicant invents a past, including academic credentials and previous positions. Or when they try to cover up the fact that they left their last position because they were caught embezzling funds.

That’s why it pays to take a broad approach when doing background checks. Investigate applicants who make it through the preliminary screening and interview process on the basis of education, employment, criminal history, driving records, and even social media use.

Remember, because of the large numbers of people out there with criminal histories, or who have embellished their backgrounds, the chances are good that you’ll hire someone with the potential to cause personal, legal or financial harm.

That’s why a system of pre-employment screening is so important to employers of all sizes.

If your business is healthy again, or is just starting to recover from the recession, you may be thinking about your hiring needs. Wouldn’t it be nice to have a perfect mix of employees, who can take care of all your business’s needs, from waiting on customers or entering orders to keeping the books straight and the floors clean? A team with broad skills who can quickly transition to other roles, depending on what the business needed?

A smaller number of more nimble employees might be the perfect post-recession work force, especially for small- and medium-sized businesses. Here are some of the personality types that might make a good team for you:

• Curious minds: When an employee craves knowledge, that’s your opportunity to cross-train and develop his or her skills to do a variety of jobs. Curious employees might be assigned research projects, so you don’t have to the legwork on which new technology is best for your company, or what peers in your industry are doing to promote wellness in their companies.
  
• Cheerleaders: Positive energy can be priceless. It can undo the damage of workers with poor attitudes, or find hope even when sales are down or a key customer goes out of business. It also rubs off on others. Many employees depend on their upbeat co-workers to keep them motivated—and miss them when they leave.
  
• Versatile workers: Some people cannot function if they’re bored at work. Variety is more than the spice of life for these folks—it IS life. Since you as the boss have to wear a lot of hats, why not ask this type of worker to do the same thing? If your versatile worker can take some of your hats away, you might have more time to look at the big picture (which is really the business owner’s job).
  
• The Big Mouth: It might not be pleasant to have a nay-sayer on staff, but there are times when they come in handy. For example, pointing out flaws in a strategy or mistakes in processes can save your company time and money in the long run. It’s always good to have a devil’s advocate around.
  
• Sages: You need people who have the experience and knowledge to bring along newer employees and act as mentors for more established staff. They can save you tons of time and money by helping to train new employees and develop new leaders.

The face of hiring and human resource management is changing fast. The combination of advances in technology and changes in legislation (can you say, “Affordable Care Act”?) will impact employers in a big way in 2013. To stay ahead, companies need to implement changes in their operations, or they will fall behind.

What are other firms doing in HR this coming year? Here are some changes you’ll likely be seeing:

Companies are starting to buy into HR software consolidation in a big way. Instead of using dozens of different software applications to recruit, hire, manage and measure employees, organizations will utilize enterprise content management (ECM) systems to bring everything into one system. Efficiency improves, while costs decline.

Continuing the trend of data management, more HR departments will address the problem of providing access to employee data while keeping it safe. Creating secure, central databases can eliminate the downtime in locating employee information, as well as the mountains of paperwork that causes storage and confidentiality issues.

As more employees bring their personal devices, from smartphones to tablets, into the office, employers will need to create policies to address their use. BYOD, which stands for Bring Your Own Device, is a trend that many employers are starting to become accustomed to. Employees who are allowed to bring in their own devices are more productive, because they are more familiar with the technology and have loaded the apps that work for them.

However, companies must guard against misuse of company communications and leaks of trade secrets, customer data and other sensitive information.

In more companies, HR will become a major player in long-term goals and strategies. Chief HR Officers will become more common, HR software will be integrated in business planning, and better analysis will allow organizations to crate more results-driven projects.

The word of 2013 might very well be “engaged.” Employees will need to be engaged in order to be happy and productive. Interactivity will become a bigger part of recruiting, training, and performance evaluation. It’s what employees are used to, and where the business world in general is heading.

When it’s time to hire new employees, many employers go through the same steps, each and every time:

1. Advertise the job opening.
2. Wait for applications and resumes to come in.
3. Interview candidates.
4. Choose one and hire.

But one important step, pre-employment background checks, is missing. Some employers don’t see the value in performing background checks or credit checks on prospective employees. Some states limit employers’ ability to do so; but in most areas, you are allowed to check a prospective employee’s criminal history. You may be limited in checking credit history, but usually not if the position involves money handling—even states that limit credit checks in employment allow them in this case.

Whether it’s just not part of the company’s practice, or you’re concerned about staying within the letter of the law, it’s a good idea to rethink your hiring strategy and consider doing a thorough employment screening before you hire.

Why Conduct Pre-Employment Screening?
Everyone looks good on paper. Professional-looking applicants who also happen to be thieves, embezzlers and sex offenders can walk through your door at any time. You can’t know what’s behind the name on a resume without checking criminal and credit records.

These days, companies of every size are vulnerable to the theft of sensitive data, funds and company secrets. Employers can be held liable for criminal activities occurring at the workplace, whether they are aware of them or not. They can potentially be held liable for violence or other harm that comes to workers, customers or the public if they hire individuals who are known to be violent.

Screening all potential employees before they are hired can help reduce the chances of financial or other damages to the company, its staff, customers and others. Employee screening is easy and fast, when you use a trusted, professional company like CriminalData.com. Our screening specialists can help you gain the peace of mind that comes with knowing you’re hiring someone you can trust. And when you let the professionals handle your pre-employment credit checks, you’ll never have to worry about whether or not you’re in compliance with federal or state consumer protection laws.

Whether you’re new to interviewing job candidates, or have been at it for years, we’ve got some news for you: the same old questions won’t do.

The purpose of the job interview is to find the person who can do the job you need to fill, fit in with your company’s culture and stay out of trouble. Not all questions will get you to that goal.

A few questions that employers should not ask:
“Tell me about yourself” – This question is just too general to result in the information you need to know to hire the right person.

“Would you like some coffee?” – Don’t distract yourself or the interviewee from the task at hand. If they say “yes” out of sense of politeness or obligation, you’ll then have to find out about cream and sugar, fetch a mug, make the coffee. Skip the beverage service and get to the interview.

“Do you have your references?” – Again, this detracts from the interview and puts the focus on former employers, friends of the family or semi-influential community members that the candidate might want you to know all about. Save this question for later in the process.

“Where to you want to be in five years?” – There are few good answers to this question. If the candidate answers with “in your chair,” or “president of the company,” is that really what you want to know? They can’t say that they’d like to stay for two years and then jump ship to their buddy’s startup. And if they say they’d love to be in the same job, in the same cubical, doing the same work, what does that say?

Of course, there are questions that can get you into big legal trouble, specifically those that lead to claims of discrimination. Employers are not allowed to ask family-related questions, such as asking a woman how many children she has, or about an applicant’s religion, national origin, marital status, race, disabilities, health or physical abilities, or age. Asking whether an applicant is a U.S. citizen is also illegal.

When it comes to adding the right people to your staff, there is no such thing as being too careful. But how do you know you chose well until you actually hire someone and they start working for you?

The interviewing and screening process is your chance to establish expectations, measure skills and abilities, and determine who is the best fit for the job and your company.

Screening starts with careful resume review. Be on the look out for:

• Effective communication skills
• Careful attention to grammar and punctuation
• Large gaps in employment
• Clear and concise statements

Even font and color choices can tell you a great deal about a candidate. Note also what is left out of a resume. What is he or she not saying? Are the skills and work experience you need mentioned in the list of qualifications, or not? If you need to measure skills through an assessment test, do so before going any further.

If you like what you see, a short screening call can tell you whether to continue to a face-to-face interview. Schedule the call ahead of time. Keep it to just a few minutes. Note whether or not the candidate is on time and prepared to speak with you. Ask candidates about their current positions, if they are currently employed, as well as why they are seeking a new job. Find out what they are looking for, and what sets them apart from others. Pay attention to the level of enthusiasm the person has, his or her ability to express what they do for their current employer, and whether they can sell themselves.

If you choose to continue in the interview process, it becomes more important that the candidate fits your company’s culture. Of course, that has to be well-defined first. But it’s hard to go wrong when you hire a person who is motivated, has a positive attitude, a great work ethic and ability to work well on a team.

Before you offer the position, be sure to run a pre-employment background check. Employee screening can limit your exposure to security breaches and safety issues, while protecting your company and staff from harm.

Finding the right employees leads to much greater productivity, less turnover and lower costs. It’s worth the investment of your time and effort.

As the economy recovers, more employers will be hiring to replace those workers they’ve been doing without. If you’re dipping a toe back into the hiring pool, here are some tips that can help you do it better.

An improving job market could mean employers will be competing for the most skilled and talented workers. This is where your networking skills come in. Talk to your contacts, whether in your industry or not, to get information on the hiring scene in your area. Who were the #2 and #3 candidates for the position just filled at a peer company? Who’s now hiring for similar jobs? Can you get any recommendations from those hiring managers? Are there state or local government agencies that have cut staff lately? Find out who’s been laid off.

What is the overriding skill set needed to succeed in your organization? If you’re in a technical business, you’ll need to focus on recruiting workers with the right technical expertise. If it’s a service business you’re hiring for, it doesn’t really matter where your recruits have worked before, if the have exceptional people skills. And an employee with drive, a great attitude and integrity can be an asset to nearly every type of business.

What about job-hoppers or career-switchers? Is that a sign of boredom or great flexibility? Individuals who like new challenges are natural learners. They catch on quickly to new tasks, and could be well suited to a health care or high-tech environment.

Once you hire highly skilled employees, let them do their jobs. Allow workers to collaborate with their peers. Give them challenges that require creativity and problem solving skills, and let them grow. Letting go like this can be tough for many managers. It’s a risk, for sure, and there will be some mistakes made along the way. But in the long term, employees who feel trusted and empowered are happier and more productive.

Cultivate a culture of open discussion and shared goals. Encourage employees to keep you informed of any problems they encounter. If you look at your job as a director of resources, you can help remove roadblocks and solve problems.

Hiring highly skilled workers and keeping them engaged will go along way to making your company more successful.

If you’re a business owner or hiring manager who’s getting ready to do some hiring, you may need to be aware of résumé fraud—especially if it’s been awhile since you last hired a new employee. As the recession drags on, every job opening has the potential to bring in more applicants than you might expect. Some could be long-unemployed applicants who desperately need work, while others could be gainfully employed and seeking new opportunities.

No matter what the applicants’ backgrounds, some could go beyond stretching the truth about their work or education history and fabricate some—or all—of their résumé. With every job desired by more applicants, some may venture beyond getting creative to stand out from the competition into fraudulent means to land a job.

Verifying Educational Credentials
These days, it’s not difficult to obtain a phony degree or diploma, or to create bogus college transcripts. Some applicants will go so far as to rent a mailbox and supply that address for a fake alma mater, so that any requests for verification come directly to him or her. They can then do whatever is needed to substantiate their claim of a degree.

Employers can thwart this scam by having a pre-employment screening firm verify educational credentials, including what schools an applicant attended, any degrees earned and even grade-point averages. Employers may also ask the applicant for written authorization to obtain transcripts directly from a college or university.

Verifying Employment History
Job applicants may have a long history of magically matching their work experience directly to a job description, but now things have gone beyond a bit of résumé fudging. Expanding on job duties, exaggerating dates of employment or creating past employers out of thin air are not unusual occurrences.

When you receive a résumé from an applicant, look for clues that he or she is either exaggerating skills or fabricating them completely. Some will use functional résumés, which offer a laundry list of job tasks performed, but don’t tie them to specific positions. This can hide any employment gaps or job-hopping.

Asking applicants to perform written or verbal tests that can verify job skills is a good way to weed out those who are unqualified. And pre-employment screening is a great way to verify that an applicant actually worked for an employer listed on his or her résumé.

Avoid Fake Résumés
Another good method of screening out fake résumés is to ask the candidate to complete a written job application that asks for the same information contained on a typical résumé. If you have an applicant who purchased a ready-made résumé online—a too-common practice—they may have not memorized its contents, and are u therefore nable to recreate it on the job application.

Do not skip over these steps in the verification process, no matter how desperately you need to fill a position. You’ll almost never be sorry when you plan well advance and take your time. And once you’ve narrowed the field to a handful of candidates, conducting a thorough background check, credit check and employment verification through a trusted pre-employment screening service is your final step in hiring the right candidate that you will be able to trust.

Legal experts say that employers who perform Internet searches on employment candidates risk violating employment and privacy laws. At a recent conference, employment attorneys warned that Googling applicants is akin to interviewing them, and employers should avoid doing so.

Internet searches can lead to inappropriate or incorrect assumptions about a candidate. For example, seeing photos of an applicant in which she is drinking, attending a religious service, protesting for a cause or in a hospital bed can automatically bring about questions or judgments that have nothing to do with her skills or ability to do the job. You cannot ask her about her religion or health in an interview, so why would you subject the candidate to an online search of her personal life in which these topics come up?

In addition to jumping to conclusions, there is also the chance of mistaken identity. There are plenty of people who share names, but nothing else. One John Doe is a successful and respected business professional, while the next John Doe has an extensive criminal background. You can’t be 100% sure that you’re looking at your applicant’s profile unless he has given you access to it.

The attorneys advise that employers should obtain an applicant’s permission before conducting an Internet search, and then give them the opportunity to explain any questions that come up.

The conference attendees also heard advice about using caution when determining how employees can and should use social media. Policies should be established that set guidelines for employee use, to prevent them from harming the firm’s reputation or business.

In a related matter, employers should also review their liability insurance policies to be sure that they are covered in case of lawsuits stemming from employee or employment candidate use of social media.

Employers in every industry are vulnerable to sensitive data theft, financial losses, security breaches, and safety issues. Pre-employment credit checks and criminal background screening on all applicants can protect your company and your staff from possible harm.

Most employers have a typical hiring process of advertising a position, weeding out applications, conducting interviews and hiring the best-fit candidate. However, there are extra steps in the process that you may be overlooking that could help your company hire better-quality employees, and even reduce your turnover.

Screening applicant resumes: While the number of applicants for a given position may affect resume review, there are some standard procedures you can implement to help make the best choice:

• First, make a list of your must-have and can-live-without qualities for your new hire. Is following the instructions for applying for the position absolutely critical? If you asked for a cover letter and an otherwise-standout resume is missing it, will it be tossed?
• Next, to avoid reading every word on every resume, determine what keywords best describe the employee you need to hire, and then scan resumes for those words.
• Be sure to apply the same parameters and requirements to every applicant.

Start conducting phone interviews: The purpose of a phone interview is to be certain a candidate understands the job description and requirements, and that the salary range aligns with their expectations. If it’s not a good fit for either side, going further is a waste of time.

Phone interviews are also a good way to determine if the candidate has the communication skills necessary for the position. If they’re applying for a customer service job, but cannot establish a good rapport over the phone, they will probably not be successful.

First-round interviews are typically the next step, for applicants who pass the initial screening and do well on the phone interview. Expect to spend 45 minutes to an hour with each candidate; if the interview is not going well and needs to be cut short, you may have a problem with your process up to this point. If the candidate is not a good fit or not qualified for the job, the resume screening and phone interview should have revealed this.

Follow up after the interview: Be polite—it can pay off! The frustration of job seekers can be exacerbated when they don’t hear anything after an interview. It’s just as important to make a good impression on potential employees as it is for them to make a good impression on you. Once you’ve eliminated a candidate from contention sure to send a brief email thanking him or her for their time and informing them that another candidate was selected.

Why is this so important? You never know what can happen, whether your first choice candidate declines the job offer, or you decide you’ve made a hiring mistake a month in. Plus, it’s all about your company’s brand—do you want to be known as a professional and polite firm or the onethat leaves people hanging? Developing good relationships with everyone who comes in contact with your company is a great way to spread goodwill.

Make the decision: When it’s time to choose the applicant who will join your company as an employee, look for enthusiasm and culture fit. If a candidate has the same basic skills as four other applicants, but is pumped up about coming to work and excelling, you probably have a winner. Before making the hire offer, be sure to conduct a pre-employment screening to ensure that the candidate’s credit and criminal history are clean. Keep your other employees and your company safe from potential harm with pre-employment background checks.